clay placed on a pottery wheel

The bias for action when certainty is out of reach

In an earlier post, “Re-considering the No,” I reflected on how easily we default to no, especially in moments that require change, risk, or vulnerability. That post was about the internal calculus we make when faced with the unknown, and how saying yes, even if it’s a tentative, nervous yes, can open doors to creativity, connection, and possibility.

But what happens after the yes? If “Re-considering the No” was about cracking the door open, today’s reflection is about what it takes to actually step through it. That next step requires cultivating something I’ve been hearing more and more in recent conversations: a bias for action. 

The hidden cost of overthinking

In my experience, we tend to reward intellectual rigor. We value planning, stakeholder input, and alignment, and rightfully so. But sometimes, those very strengths can often morph into stagnation. We get caught in analysis loops and hypothetical what-ifs. We seek consensus when what’s needed is the courage to make a move. We become so focused on getting it “right” that we end up not doing anything at all.

A bias for action counters that by asking: What if starting imperfectly is actually the most strategic move I can make?

And here’s the truth most of us know deep down: clarity tends to come from action, not the other way around. The project plan doesn’t reveal the sticking points but the first iteration does. The meeting doesn’t uncover misalignment, but the actual collaboration does.

Motion as a catalyst for learning

I may be stating the obvious: A bias for action doesn’t mean acting without thinking. It just means that we’re using motion as a mechanism for discovery. This can happen in many different ways. For example, you might spin up a prototype for something that’s not on the roadmap yet, ship an early version of a new feature and let usage data influence the next iteration, or put yourself on the hook for a webinar before you’ve done all the research needed. 

Do these actions carry risk? Of course. But they can also be the most effective way to uncover the next step.

As Amelia Earhart once said, “The most difficult thing is the decision to act. The rest is merely tenacity.”

This simple truth reminds us that the first move, however small, is often the hardest. But once momentum is on your side, everything changes.

Leading through action

As a leader, modeling a bias for action is one of the most powerful ways to build agility and resilience within your team. When your team sees you moving forward, and making adjustments when needed, they feel permission to do the same.

I’ve watched more than once how action can spawn energy. One draft inspires another, one customer outreach reveals a new opportunity, one slightly awkward team experiment can be the origin of a new practice or services offering. These moments don’t happen because the idea was perfect but because someone had the courage to move.

Leadership often requires creating conditions in which movement and action is encouraged and even expected, even if you don’t always have all of the answers. 

As a Cy Wakeman fan, I like to remind myself of this quote: “Stop arguing with reality, and start leading what’s next.” It reframes change from something to fear into something to harness.

Reconnecting to “Re-considering the No”

In “Re-considering the No,” I wrote about how saying no too soon can rob us of growth. But now I’ll add this: Saying yes and then not acting is just a slower version of the same problem.

We tell ourselves we’re on board, give a thumbs up in Slack, nod in meetings, or add to an idea. But if those ideas never get acted on, if the yes never becomes movement, then we’ve only postponed the no. A yes without action is like planting a seed and never watering it. A bias for action is what turns that yes into progress.

Don’t get me wrong. I need to listen to my own advice more frequently and ask myself “Is there something I’ve said yes to but haven’t moved on?” or “What’s a small step I can take immediately to build momentum?”.

When in doubt, move

Action is not about busyness or bravado, but about building momentum, no matter how big or small. It’s about trusting that movement and direction will teach you more than inaction or delay. So next time you find yourself nodding at a new idea, agreeing with a bold suggestion, or sensing that yes rising in your throat, commit to taking the next step, and then take it. 

What about you? How do you practice bias for action?

desk by the window

Start with intention: Why planning your day out loud actually works

There’s a moment every morning that quietly determines how the rest of your day will go. It’s not when you open your inbox. It’s not your first meeting. It’s that moment, before the noise sets in, when you decide what kind of day you’re going to have. That’s why I’m a firm believer in starting the day with a realistic, intentional plan and in posting that plan right when your day begins, not hours into it. This isn’t about reporting in or logging hours. It’s about leading your own day with clarity, honesty, and purpose.

This post is about the power of being proactive and about starting on purpose rather than drifting into reaction mode.

Daily stand-ups still hold up

Years ago, I wrote a post called From a Hard-Core Advocate of Daily Stand-Ups, and everything in it still holds true.

Daily stand-ups work because they:

  • Force you to reflect on how the previous day went
  • Help you begin your day with focus
  • Surface blockers and competing priorities in real time
  • Create small moments of accountability that compound over time

And here’s the key: they only work if they happen at the beginning of your day. Not mid-morning or after your meetings. If your update isn’t shaping your day, it’s just commentary. Not a tool.

If live stand-ups aren’t possible, the next best thing is this:

Have everyone post a short, focused update in Slack as soon as they start working.

Why it has to happen first

When you wait until later in the day to plan, your day’s already been hijacked. The meetings, messages, and fire drills have already dictated your focus.

Posting a morning update before you dive in forces intentionality, puts you in the driver’s seat, and signals to you team where you’re focused and where you may need support. 

Plan with honesty and realism

Let’s be blunt: you’re not going to accomplish 20 meaningful things in one day. So don’t write your update as if you will.

Your daily plan isn’t about documenting everything you could do. It’s about identifying what really matters today. The 2–5 high-impact priorities that deserve your time, attention, and energy.

Being honest with yourself matters here:

  • Is this task truly important or just easy to check off?
  • Is this list realistic given the meetings and energy you actually have?
  • Am I setting myself up to succeed or to feel behind?

As Greg McKeown puts it in Essentialism: “You can do anything, but not everything.”

The value of daily planning isn’t in ambition. It’s in alignment.

What a good update looks like 

Your update should be written by you, in plain English, and at the start of your day. Not by a tool. Not copied from a ticketing system. Not written in project-speak or tech jargon.

It should answer:

  1. What did I plan to do yesterday? Did I follow through? If not, why not?
  2. What am I focusing on today, and why does it matter?
  3. Is anything blocking me or shifting my focus?

Tools don’t think, but you do

Most of us use project management systems that populate our tasks automatically. And while those are helpful for visibility, they’re not your plan.

If you let a tool dictate your priorities, you’ll end up reacting to deadlines instead of leading with intention.

Writing your own update forces you to pause, prioritize, and communicate clearly, not just to others, but to yourself.

Reflect honestly and learn from the patterns

At the end of the day (or the next morning), check in with yourself:

  • Did you stick to your plan?
  • If not, what got in the way? Were your priorities realistic?
  • Did you let urgency overtake importance?

Honest reflection is what turns this from a routine into a leadership tool. When you regularly notice what’s working and what isn’t, you get better at planning, better at staying in your lane and better at protecting time for what matters.

This isn’t about micromanagement or checking boxes. It’s about building a habit of purposeful work, starting with a plan, crafted by you, in your own words, at the very beginning of your day.

And it only works if you’re honest with yourself. If you know you’re not going to get to 20 things today, don’t write down 20 things. Start early and in a truthful way. 

Because real momentum doesn’t come from doing more, it comes from doing what matters, on purpose.

a clock being dropped into a piggy bank

My counterintuitive, and perhaps unpopular, time savers

Let’s talk about time savers, but not in the way you might expect. If you’re here for color-coded calendars, Pomodoro hacks, or a list of “5 productivity tools that changed my life,” this post is probably not for you. I’m not anti-time management. I’m just not a fan of spending too much time managing time.

I’ve found that for me, trying to optimize every minute of the day can be exhausting, and ironically, a massive time suck. I’d rather make quick decisions (though, of course, that is not always feasible or advisable), knock out an unenjoyable task, act with intention, and trust that if we get something wrong, we can course-correct. It’s not about being reckless. It’s about being efficiently decisive.

A few of my favorite counterintuitive time savers:

Say yes to the 30-minute meeting (sometimes)

If a meeting has clear outcomes, I’d rather attend than spend 30 minutes crafting messages in an attempt to get out of it.. “Can we do this asynchronously in Slack?” Sure, sometimes. But if the meeting will unblock a project, move a decision forward, or allow for rapid alignment, let’s just get in and get it done.

Do the quick thing now

If something takes two minutes (or even ten), I’ll usually just knock it out. The mental energy of tracking it, rescheduling it, or “prioritizing it later” often takes more time than simply doing the task.

Good enough is sometimes perfect

Not everything needs to be optimized, reworked, or run through another round of revisions. Perfectionism masquerades as productivity, but it rarely delivers the same results. I’ll take ‘done’ over perfect most of the time.

Block off time, and then honor it

While I don’t spend hours planning my schedule, I do block off chunks of time for heads-down work. No meetings, no pings, just focused progress. It helps me protect my energy and avoid the context-switching tax that can eat up a day. Confession: this is still an area that I need to improve in.

Don’t overcomplicate the system

Fancy task apps, automated workflows, and time-blocking templates are great if they work for you. But if you’re spending more time tweaking the system than using it, it’s time to simplify. A plain old checklist and calendar might just do the trick

Know what actually matters

Time management shouldn’t be a full-time job. For me, it’s about clarity: What do I actually want to get done today? What’s the real priority? I’d rather spend five minutes answering that than fifty minutes rearranging my to-do list.

In the end, the best time savers aren’t about tricks or hacks. They’re about doing what works for you, and in my case, I’d rather use my time than manage it. 

I’d love to hear your take. What time savers feel surprisingly right for you, even if they go against the usual advice?”